Sales Admin Coordinator - Singapore

From the Mariana Trench, the deepest point on earth, to surging shorelines and anywhere in-between, we make the impossible possible through our continuous passion for innovation.

Our people design, engineer and manufacture technologies that are enabling our customers to discover, navigate, measure, detect and communicate in the toughest environment on earth: Our oceans. We’ve been actively developing the technology to make the oceans accessible for nearly 50 years and we’re only just getting started… At Sonardyne, we value different ways of thinking. Whether you think in code, patterns, systems, or steps, your unique perspective is important to us.

Are you an organised multitasker with a passion for keeping operations running smoothly? Do you enjoy supporting sales and customer service teams while playing a key role in administrative functions? If so, we want you on our team!

We’re looking for a Sales Admin Coordinator to join our dynamic team in Singapore. This is a vital role supporting sales administration, customer service, inventory control, and office operations — ensuring everything behind the scenes runs efficiently.

If you Join

You’ll play a key part in supporting daily operations and delivering an excellent experience for our customers and internal teams. From handling customer orders and managing shipments to coordinating office needs and maintaining compliance documentation, your contribution will ensure that we continue to provide the high level of service Sonardyne is known for.

Key responsibilities include:

Sales & Customer Support

Respond to customer enquiries and prepare quotations
Process purchase orders and coordinate deliveries
Maintain client data and assist with pricing compliance
Submit reports for strategic goods to Singapore Customs
Support weekly reporting and data coordination for the sales team

Logistics & Inventory

Manage inbound and outbound shipments in collaboration with UK teams
Prepare and maintain shipping documentation to meet compliance standards
Support demo stock and consignment goods inventory control
Work with the workshop to maintain accurate stock levels

Returns & Repairs

Act as the main contact for returns and repairs
Process RMAs and maintain repair tracking reports
Coordinate repair quotations and documentation

Hire & Rental Management

Process rental equipment requests and maintain rental schedules
Update and manage the hire equipment database

Office Administration & Support

Organise travel arrangements, training sessions, and event logistics
Assist with IT and software/hardware records
Liaise with facility teams to ensure smooth office operations

Compliance & Documentation

Ensure adherence to ISO, OHSAS, and SCGC standards
Assist with compliance to internal policies and statutory requirements

Ideally we are looking for:

GCE ‘O’/‘A’ Level or Diploma in Supply Chain, Business Admin, or related field
1+ year of relevant experience preferred (Fresh grads are welcome to apply!)
Strong communication and interpersonal skills — able to coordinate with local and international teams
Attention to detail and a high level of accuracy in documentation
Adaptable team player who thrives in a dynamic environment

Why Join Sonardyne?

At Sonardyne, we’re more than just an underwater technology company. We’re driving cutting-edge innovation across subsea science, exploration, and engineering. Joining us means being part of a global team that values collaboration, integrity, and making a real-world impact.

Ready to Apply?

Apply today and help us push the boundaries of what’s possible beneath the surface. Everyone is welcome! We destroy stereotypes so you can be yourself at work – and thrive!