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Ledger Clerk – 6 Month FTC

Competitive Fixed Term Temporary Contract Blackbushe, Yateley, Hampshire Closing date: 30/11/2021

From the Mariana Trench, the deepest point on earth, to surging shorelines and anywhere in-between, we make the impossible possible through our continuous passion for innovation. That innovation comes from our greatest asset: our people.

Our people design, engineer and manufacture technologies that are enabling our customers to discover, navigate, measure, detect and communicate in the toughest environment on earth: Our oceans.

We’ve been actively developing the technology to make the oceans accessible for nearly 50 years and we’re only just getting started…

Our people design, engineer and manufacture technologies that are enabling our customers to discover, navigate, measure, detect and communicate in the toughest environment on earth: Our oceans.

We’ve been actively developing the technology to make the oceans accessible for nearly 50 years and we’re only just getting started…

Who are we looking for?

We are looking for a Ledger Clerk to join the Finance Team as part of a Shared Service Centre, to provide purchase ledger, sales ledger and cash book functions to Covelya group companies.

Your responsibilities:

  • To process and post purchase invoices on the integrated manufacturing and accounting system Syspro. The majority of purchases are generated by purchase orders therefore, most of the processing involves matching invoices to stock received.
  • To ensure non-stock invoices are distributed to the appropriate managers and are authorised in accordance with the relevant company’s Authority Limits Policy.
  • To allocate appropriate general ledger coding to invoices without purchase orders.
  • To process employee expense claims on a timely basis, checking compliance with the tax rules on benefits, VAT rules and compliance with the relevant company’s Expense Policy, escalating any discrepancies with the employee’s line manager.
  • To create new suppliers on the system by entering supplier details onto Syspro from forms completed by the Purchasing team.
  • To participate in the creation of domestic and international payment runs ensuring all suppliers are paid to agreed terms.
  • To file invoices on completion of payment, both electronically and paper based.
  • To prepare statement reconciliations, investigate and resolve queries, escalate difficult queries to the Ledger Controller and reply in a timely and thorough manner to any supplier queries.
  • To regularly review outstanding balances on GRNI ensuring any queries are passed to the Ledger Controller.
  • To run the purchase ledger month end and year end process on the ERP system, ensuring the purchase ledger is reconciled to the general ledger.
  • To raise sales invoices and credit notes after obtaining approval in line with the authority limits then send to the customer by email.
  • To create new customers on the system, including completing credit application forms and ensuring all relevant procedures are adhered to.
  • To run the sales ledger month end and year end process on the ERP system, ensuring the sales ledger is reconciled to the general ledger.
  • To chase outstanding customer balances, escalating to the Ledger Controller when required.
  • To enter deposits of non-sales ledger receipts and the withdrawals of non-purchase ledger receipts onto the Cashbook ready for reconciliation. Once the bank statements have been received, reconcile the transactions and ensure the figures correspond and balance.
  • To run the cashbook month end/year end process on the ERP system, ensuring the cashbook is reconciled to the general ledger.
  • To provide adhoc tasks, holiday & sick cover for other members of the finance team as required.

The ideal candidate will have the following skills, knowledge and experience:

Essential:

  • Demonstrable experience of working in purchase/sales ledger
  • Proven experience of communicating with Finance and Non-finance personnel at all levels with an organisation
  • Basic user level for Microsoft Office suite, including Excel and Outlook
  • Conscientious
  • Strong attention to detail
  • Thorough and methodical
  • Work Organisation: including planning, prioritisation and multi tasking
  • Communication skills both written and verbal
  • Numerate
  • Team Worker

Desirable:

  • Experience of processing expense claims, including knowledge of the tax rules for employee benefits and the implications for VAT
  • Experience of using an integrated ERP system
  • Previous experience within a manufacturing and/or engineering environment
  • Experience of Syspro
Ready to join our energetic, forward thinking team…?
Apply
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